Certificates for Alumni

All alumni who graduated from the Faculty of Policy Management, Faculty of Environmental and Information Studies or Graduate School of Media and Governance, and wish to obtain official academic certificates must make a request to the Academic Affairs Office, Shonan Fujisawa Campus, Keio University.

To obtain certificates, an alumnus/alumna or an authorized proxy must either
・ hand in documents to the Academic Affairs Office, SFC or
・ send documents by post to the address provided at the bottom of this page.

Any request made through telephone, fax, or e-mail will not be accepted.

Because of the privacy policy, the University needs to confirm that the request  is made by the alumnus/alumna in question. Therefore, the University requires an alumnus/alumna to present his/her official identification. A proxy requesting a certificate must present his/her official identification, a copy of an official identification of the alumnus/alumna and a ‘Letter of Authorization’ signed by the alumnus/alumna. A proxy must be someone in Japan who can request and receive certificates on behalf of the alumnus/alumna.

Certificates are issued only when all necessary information and documents have been submitted and verified.  The office does not accept any changes in the content of the request that has already been submitted.  Alumni must decide the number of copies and category of certificate that they wish to request before submitting required documents.  Issued certificates are not refundable.

Office Hours

Monday through Friday, 9:15 a.m. - 4:30 p.m.

Certificates cannot be issued on Saturdays, Sundays, national holidays, school holidays (January 10 ) and during office closing periods in summer and winter breaks.


During the following period, certificates are not available to be issued for maintenance reason. 

March 30 (All-day), 2012 - 12:30 p.m. April 2, 2012 

Information Required for Issuance

All alumni requesting a certificate are required to provide the following information to the Academic Affairs Office:

Ø         Student ID number for each undergraduate and graduate program (if you do not remember, leave it blank.)

Ø         Name in Chinese characters or katakana (and Roman alphabet if an English certificate is required)

Ø         Date of birth (and gender if an English certificate is required)

Ø         Month and year of graduation/completion/withdrawal

Ø         Name and language of certificate (English or Japanese)

Ø         Number of copies

Ø         Request to seal certificates (if necessary, provide concrete instructions.)

Ø         Present mailing address, email address, daytime telephone and cell phone numbers


Request in Person or through a Proxy at the Academic Affairs Office Counter

 

◇Request by Alumni

All alumni must present an official identification at the Academic Affairs Office counter to obtain certificates. The University accepts driver’s license, passport, health insurance card, the Certificate of Alien Registration, and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities are not accepted. After receiving a request form, all alumni should fill out the form and submit it to the office. If alumni wish to receive their certificates by mail, they must also submit a self-addressed stamped envelope with stamps.

 
◇Request through a Proxy

To obtain a request form, the proxy must present an official identification, a copy of an official identification of the alumnus/alumna and a ‘Letter of Authorization’ signed by the alumnus/alumna at the Academic Affairs Office counter to certificates. After receiving a request form, the proxy should then fill it out and submit it to the office.

The format of the ‘Letter of Authorization’ is not specified, but it must clearly state the alumnus’s/alumna’s intention of authorizing the task to the proxy.

Letter of Authorization (Example)

 

I, (name of the alumnus/alumna), the undersigned, hereby duly appoint the following named person, (name of the proxy) to act as my proxy, to sign all papers and documents that may be necessary in order to obtain certificate/s.

 

Signed:                          

        (name of the alumnus/alumna)

 

Date:                                            

Request via Mail from within Japan

All alumni or their authorized proxy must send the following documents to the Academic Affairs Office:

1. A Copy of Alumni’s Official Identification

The University accepts only driver’s license, passport, health insurance card, the Certificate of Alien Registration (copy of both sides) and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities will not be accepted.
 

2. Designated Request Form or Request on a Sheet of Paper Providing Equivalent Information

The following designated form is available to download:

Academic Certificates for Alumni Request Form  （Word / PDF ）

 

Those who cannot download the designated form must provide the information below on a sheet of paper.

3. Issuance Fee

All alumni or their proxies should enclose a money order (郵便定額小為替: yubin teigaku kogawase issued at any post office in Japan) as an issuance fee. The University only accepts yubin teigaku kogawase in this case. The name of the recipient of yubin teigaku kogawase should be Keio University Shonan Fujisawa Office.

 

Certificate of Graduation (English or Japanese)

400 yen each

Certificate of Completion (English or Japanese)

400 yen each

Transcript of Academic Record (English or Japanese)

400 yen each

AUD Shutoku Shomeisho *enrolled in or before academic year 2008(Japanese only)

800 yen each

AUD Shutoku Shomeisho *enrolled in or after academic year 2009(Japanese only)

400 yen each

Transcript Request Form

400 yen each

 

Those who wish to request a certificate that is not mentioned above should contact the Academic Affairs Office for more information.
 

4. Self-addressed Stamped Envelope

 

A return-mail envelope must have the address of the alumnus/alumna or the proxy. The University does not send certificates to alumni in care of a third party.

All certificates are issued in A-4 size.

The size of an envelope for a sealed certificate is 235 mm x 120 mm (長3 Policy Style).

A return-mail envelope must be 240 mm x 190 mm (角5 Catalog Style) or comparable size when requesting sealed certificates or AUD Shutoku Shomeisho (AUD取得証明書).


Estimate of Postage

Number of Certificates

 Unsealed Certificates

    Individually- sealed Certificates

Regular Envelope

140 mm x 90 mm or larger, but no larger than 235 mm x 120 mm (長3 Policy Style)

Large Envelope

Larger than 235 mm x 120 mm (長3 Policy Style) *

Large Envelope

240 mm x 190 mm (角5 Catalog Style) or comparable size

1

80 yen

120 yen

120 yen

2

140 yen

3

4

90 yen

160 yen

5

200 yen

6

7

140 yen

8

240 yen

9

10

11

 

390 yen

Request via Mail from Overseas

All alumni must send the following documents to the Academic Affairs Office:

 

1.      A Copy of Alumni’s Official Identification

The University accepts only driver’s license, passport, health insurance card, the Certificate of Alien Registration (copy of both sides) and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities will not be accepted.

 

2.      Designated Request Form or Request on a Sheet of Paper Providing Equivalent Information

The following designated form is available to download:

Academic Certificates for Alumni Request Form （Word / PDF ）

 

An alumnus/alumna who wishes certificates to be mailed to him/her must write ‘present mailing address’ in English (print).

Those who cannot download the designated form must provide the aforementioned information under the section of ‘Information Required for Issuance’ on a sheet of paper.

 

3.      Issuance Fee

All alumni should enclose a money order (郵便定額小為替: yubin teigaku kogawase issued at any post offices in Japan) for issuance fee. If an alumnus/alumna cannot obtain a yubin teigaku kogawase, he/she should send an international postal money order (国際郵便為替) on a Japanese yen basis. The University only accepts yubin teigaku kogawase or international postal money orders as an issuance fee. The name of the recipient for yubin teigaku kogawase and international postal money order should be Keio University Shonan Fujisawa Office.

 

Certificate of Graduation (English or Japanese)

400 yen each

Certificate of Completion (English or Japanese)

400 yen each

Transcript of Academic Record (English or Japanese)

400 yen each

AUD Shutoku Shomeisho *enrolled in or before academic year 2008 (Japanese only)

800 yen each

AUD Shutoku Shomeisho *enrolled in or after academic year 2009 (Japanese only)

400 yen each

Transcript Request Form

400 yen each

 

Those who wish to request a certificate that is not mentioned above should contact the Academic Affairs Office for more information.

 

4.      Postage for EMS (Express Mail Service)

All alumni should enclose Japanese stamps for EMS postage. If an alumnus/alumna cannot obtain Japanese stamps, he/she should send an international postal money order on a Japanese yen basis of the same amount. If he/she cannot obtain yubin teigaku kogawase as mentioned in section three, then he/she should send an international postal money order on a Japanese yen basis of the same amount for EMS postage plus the issuance fee (any excess amount cannot be refunded). The University only accepts Japanese stamps, yubin teigaku kogawase or international postal money orders on a Japanese yen basis as postage. Detailed information regarding international postal money orders is provided at local post offices.

 

Estimated Cost of EMS:

Region

Asia

Oceania /

North America / Central America / Middle East

Europe

South America / Africa

Rate

900 yen

1,200 yen

1,500 yen

1,700 yen

 

In addition, an alumnus/alumna who wishes certificates to be mailed to a proxy must submit the following documents:

 

5.      Letter of Authorization

  Must be duly signed by the alumnus/alumna.

6.      A Copy of  Proxy’s Official Identification

  The University accepts only driver’s license, passport, health insurance card, the Certificate of Alien Registration (copy of both sides) and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities will not be accepted.

Amount of Time Required for Issuance

The following table shows the amount of time required for the issuance of Japanese and English certificates when requested in person at the Academic Affairs Office counter:

 

Certificate of Graduation

Certificate of Completion

Less than one day

Transcript of Academic Record

Less than one day (normally)

Certificates other than above

One day to one week (approximately)

 

Certificates cannot be issued on the day requested during the system maintenance period. The system maintenance schedule will be updated on this page once it is fixed. For more details, please contact the Academic Affairs Office.

Official Identification

The University accepts only driver’s license, passport, health insurance card, the Certificate of Alien Registration (copy of both sides) and Basic Resident Register card (with a photo). Resident cards, employee ID cards and student ID cards of other universities will not be accepted.



Letter of Authouization

The format of the ‘Letter of Authorization’ is not specified, but it must clearly state the alumnus’s/alumna’s intention of authorizing the task to the proxy.

Letter of Authorization (Example)

 

I, (name of the alumnus/alumna), the undersigned, hereby duly appoint the following named person, (name of the proxy) to act as my proxy, to sign all papers and documents that may be necessary in order to obtain certificate/s.

 

Signed:                          

        (name of the alumnus/alumna)

 

Date:                                            

Submission of Documents

All documents must be mailed to the following address:

Keio University Shonan Fujisawa Campus
Academic Affairs Office
5322 Endo,  Fujisawa-shi,  Kanagawa
252-0882  Japan
Enc:  Certificate Request Form

Contact Us

For further information,  please contact us.

Tel:  +81-466-49-3406
e-mail:  kym-sfc@adst.keio.ac.jp

LINK

  • Keio University Global 30