Application for Study Abroad, Temporary Leave of Absence, Withdrawal (Hiyoshi and Mita Campuses)

Application Process

For application for study abroad, temporary leave of absence and voluntary withdrawal from university, please refer to the course registration guidebook of respective faculty/graduate school student belong to and follow the procedure below.

Application procedure

Download the prescribed forms from this page, write down necessary informaiton and submit to the section of the faculty/graduate school at the Office of Student Services of the campus the student belong to.
Some faculty/graduate school may require interview and/or signature by academic advisor or supervisor before submission, or different mode of application. Please read the course registration guidebook and inquire at the section of the faculty/graduate school at the Office of Student Services of the campus the student belong to before making application.
On the prescribed forms, "student" section must be filled and sealed by the stutent, and "guarantor" section by the guarantor who is registered to the university.
If the addresses of both the student and the guarantor on the forms turn out to be different from the addresses registered to the univeristy, the application cannot be accepted.
If there are any attachements, please make sure you have prepared the documents entirely before submission.

After acceptance of the application and approval by the board of faculty/graduate school, approval letter is sent by post.
If students wish for tuition reduction, they must apply for the reduction with necessary documents. Students who participate in student exchange program at partner institutions are not eligible for tuition reduction.

Tuition reduction for privately funded study abroad

Tuition reduction is applied based on the application for study abroad from students. Please refer to the course registration guidebook of students' faculty/graduate school for details of the procedure for application for tuition reduction.
※Tuition is not reduced for privately funded study abroad in the first year of enrolment.

Application for tuition reduction can be accepted after students' study abroad and submission of Notification of Returning to Study to the faculty/graduate school at the Office of Student Services of the campus they belong to. If the Notification of Returning to Study is not submitted, the application for tuition reduction is not accepted.

Tuition reduction for temporary leave of absence

Tuition reduction is applied based on the application for temporary leave of absence eligible students. Please refer to the course registration guidebook of students' faculty/graduate school for details of the procedure for application for tuition reduction.

Application for tuition reduction is accepted anytime after the approval of temporary leave of absence. If the tuition for the semester has already been paid, the excess amount is refunded. If the tuition has not yet been paid, the new bank transfer form with the reducted amount is sent.

Course registration and enrolment during study abroad / temporary leave of absence

◆Study abroad
All the registered courses offered in the semesters during study abroad period are invalid.
If students obtain credits from their host institutions, they can apply for credit transfer.
Period of study abroad can be included into period of enrolment upon application.

◆Temporary leave of absence
All the registered courses offered in the semesters in which students took temporary leave of absence are invalid.
Credits obtained from other institutions during temporary leave of absence cannot be transfered.
Period of temporary leave of absence cannot be included into period of enrolment, even if the reason of absence was to study abroad.

Prescribed Forms

Application/Notification for study abroad, temporary leave of absence and withdrawal is accepted only by the prescribed forms. Please download prescribed forms from below.