What is Study Abroad?

Students may be given permission to “Study Abroad” if it is deemed to be educationally beneficial to them by the Faculty Board. There are a variety of study abroad programs, such as the Keio University-endorsed student exchange program and privately financed study abroad programs offered at universities abroad. In principle, you must take the same courses as regular students through the official process for it to be recognized as “Study Abroad.” Ordinarily, language training courses are not recognized as “Study Abroad.” Such cases will be referred to as a Temporary Leave of Absence. This means that not all cases of study abroad for education or research are recognized as “Study Abroad” at Keio University.
Study abroad must be for the purpose of acquiring specialized knowledge and the application process must be fully completed for it to be approved by the Faculty Board. Things such as internships or working holidays besides language training courses are considered Temporary Leave of Absence. This page explains Study Abroad. Refer to “Temporary Leave of Absence” for details.
*If a Study Abroad program includes a combination of regular courses with language training or an internship, it is treated differently, so make sure to consult with the Academic Affairs Office beforehand in this case.
Study abroad opportunities are also on the International Center website. 

Study Abroad Process

Before Study Abroad

Submit the following documents to the Academic Affairs Office at least two months prior to study abroad. Submit all of the documents at one time. If you cannot submit the documents two months prior to study abroad, make sure to inform the Academic Affairs Office in advance.
 
*Required Documents
• Application for Study Abroad and necessary documents
• Application Regarding Graduation Project 1 while Studying Abroad (Submit it if the study abroad period and the semester you take Graduation Project 1 overlap.)
• Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period in Keio University Enrollment Period and Necessary Documents

During Study Abroad

*Required Document
• Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period and Other Documents 
(Required if you must make changes to your applications after having submitted them prior to studying abroad).
•Registration processes for taking courses such as applying for student screenings.
(Required if you take courses in the semester you returned from study abroad)

After Study Abroad

*Required Documents
• Notice of Returning to Study
• Original Grade Report
• Bank Transfer Requests such as for the Exemption/Reduction of Academic Fees (only for privately financed study abroad)
• Report on Graduate Project 1 while Studying Abroad
*You cannot register for courses if you have not submitted the Notice of Returning to Study. Make sure you submit it as soon as possible after returning to Japan. After submitting the Notice of Returning to Study, the SFC Guide and registration sticker will be provided as needed.
 
If you cannot submit the documents above within one month after the study abroad period, you are required to submit a statement of reason in advance. The deadline will not be extended if you do not submit a statement of reason. 
 
Important information will be sent to your CNS account email, so make sure to check it regularly even during study abroad.

Application for Study Abroad

Fill out the form while carefully referring to the example. If the handwriting of the applicant and guarantor are the same, or the signature or seals are the same, the application will be considered incomplete and will not be accepted.

Notice of Returning to Study

Fill out the form while carefully referring to the example. If the handwriting of the applicant and guarantor are the same, or the signature or seals are the same, the application will be considered incomplete and will not be accepted.

Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period in Keio University Enrollment Period

Check the page for details. You are required to submit the Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period regardless of whether or not you wish to apply.

Registering for Courses after Returning from Study Abroad

In the case that the study abroad period ends part way through the semester, and the date it ends and the date you complete the return to study process meet the deadlines below, you can register for courses offered by the Faculty of Policy Management and the Faculty of Environment and Information Studies, or other undergraduate faculties that allow you to register.

Study Abroad End Date

Date of Completing the Return to Study Process

Courses that students can take in the semester Study Abroad ends

By the Course Registration Amendment Period

By the Course Registration Amendment Period

Semester courses and first-half of Semester courses

By the day prior to the beginning of second-half of semester courses

By the last day of the first week of second-half of semester courses

Second-half of Semester Courses


 You can choose not to register for courses during the semester in which study abroad ends.
 In the case of privately financed study abroad, if you register for courses during the semester in which study abroad ends, you will not be eligible for exemption/reduction and you will be required to pay for all academic fees.
 If you would like to register for courses with student screenings, apply for the screening before the first day of class (Spring Semester: Early April / Fall Semester: Mid to late September). You may still use SFC-SFS during study abroad.

Graduation Project

If the study abroad period and the semester you take Graduation Project 1 overlap (first semester of your fourth year), you will be able to register for Graduation Project 2 in the semester directly after returning from study abroad only if you submitted the “Application regarding Graduation Project 1 while Studying Abroad” before studying abroad, and the “Report regarding Graduation Project 1 while Studying Abroad” within one month after the study abroad ended and it was approved.    
 
With the approval of this application form, it will be recognized that you have applied for a Graduation Project Mentor.
You must fulfil the aspect requirements set by your Project Mentor by the time you submit this application.
You cannot earn credits for Graduation Project 1 (2 credits) through this process.
Your application will not be accepted in the following cases:
• You cannot advance to the fourth year.
• Your transfer credits or inclusion of study abroad period are not recognized to count toward the first semester of your fourth year.
• Your application for study abroad is not approved.
• You did not meet the aspect requirements set by your Graduation Project Mentor.
 
Submit the “Application regarding Graduation Project 1 while Studying Abroad” and the “Report regarding Graduation Project 1 while Studying Abroad” while studying abroad to the Academic Affairs Office on the first floor of the Alpha Building after receiving the signature or seal from your Graduation Project Mentor.
 
 
 Instructions on course registration in the semester the study abroad period ends
In the case that you submitted the application form and registered for courses other than the graduation project in the semester the study abroad period ends, you must withdraw your application and register for Graduation Project 1 in the relevant semester.

If you plan to take courses other than the Graduation Project 1 in the semester the study abroad period ends

If you plan to register for Graduation Project 1 in the semester the study abroad period ends

The Process after Study Abroad

Semester courses and first-half of Semester Courses

Register for Graduation Project 1

Withdrawal of application (prescribed form)
Graduation Project Mentor application (only for students who require it)
- Register for Graduation Project 1

Second-half of Semester Courses

No registration

Not able to register

Report on Graduation Project 1 while Studying Abroad


□If you register for Graduation Project 1 in the next semester after your study abroad ends.
If you wish to register for Graduation Project 1 after submitting the “Application regarding Graduation Project 1 while Studying Abroad” because of a change to your research progress and expected time of graduation, you will be required to withdraw your application. Please take the prescribed form at the Academic Affairs Office. 
 
If your study abroad was privately financed and you register for courses in the semester it ends, you will not be eligible for the reduction or exemption of Academic Fees and Expenses and you will be required to pay them in full.

Frequently Asked Questions

1. Is study abroad considered a temporary leave of absence?

Only students taking the same classes as regular students can have their absence recognized as “Study Abroad,” and those going abroad for things such as language training will have their period of absence considered a Temporary Leave of Absence. See “What is Study Abroad?” for details on the difference between Studying Abroad and Temporary Leave of Absence.

2. How do I fill out and print the required documents such as the syllabus in the university abroad?

If using online material, do not take a screen shot or screen capture, but rather save it as a PDF file. Please use your browser’s print options to save the online materials as PDF files, since screen shots or screen captures may cause the pages to be cut off or be missing. When copying documents, use a copy machine and not something like your smart phone camera so that images are clear.

3. Can I apply for credit transfer if the periods that the courses are offered differ between the university abroad and Keio University?

Yes you can. The academic year and semester you receive credit for credit transfer is the one that you indicate on the application form and does not correspond with the actual time it is offered. If you only wish to transfer credits and not include the enrollment period, you may include the credits in the semesters before and after the study abroad period. However, you cannot apply to transfer for more a limit of 20 credits required toward advancement or graduation or 30 credits including those from Optional Subjects.

4. How long can I study abroad?

 You may apply for one year per application for study abroad, and it may be extended to two years. You may include up to one year of the enrollment period into your enrollment period at Keio University. If you are considering studying abroad for more than one year, consult with the Academic Affairs Office in advance.

5. Can I transfer credits earned from language courses that were required before study abroad?

 Credits cannot be transferred if they were not earned during the study abroad period.

6. I cannot submit documents or complete the necessary processes because I will not return to Japan within one month after the study abroad period ends.

You will be asked to return soon after the study abroad periods ends. If you cannot return to Japan within this period, please submit a statement of reason with the date of your return to Japan with your seal or signature. Your case will not be considered if you do not submit a statement of reason. Plan to return to Japan so that you have enough time to complete the necessary processes by the start of the next semester.

7. When will I know the results of the application for credit transfer?

After the study abroad period ends, you will be notified in about one month after all processes relating to the Application for Study Abroad Credit Transfer and/or Inclusion of Study Abroad Period have been completed. The date you will be notified depends on the situation.