You can apply through our online application system from 10:00 AM on February 8, 2018 (Thursday). All necessary procedures to issue certificates can be completed online.


▼ Applicable Faculties and Graduate Schools

Those who graduated from the Faculties of Letters, Economics, Law, and Business and Commerce; Graduate Schools of Letters, Economics, Law, Human Relations, and Business and Commerce; and the Law School and wish to obtain official academic certificates, must make a request to the Office of Student Services on Mita Campus. However, those who were enrolled in correspondence courses and those who were enrolled as non-degree students (non-degree students [for credit], non-degree students [non-credit], and research students) are not included.

 
▼ Those who were enrolled at Keio University as non-degree students (non-degree students [for credit], non-degree students [non-credit], and research students) should ask about getting certificates to the section in charge of academic affairs at the faculty or graduate school to which they were affiliated while they were enrolled. For more information, visit the web page for non-degree students (Japanese language only).

 
▼ Protection of Personal Information
Keio University’s privacy policy requires us to confirm that those making the request are the persons in question. Therefore, we require those making a request to present an official form of identification. A proxy requesting a certificate must present his/her official identification, a copy of the principal’s official photo identification, and the Letter of Authorization signed by the principal.

▼Opening Hours

Monday through Friday, 8:45 a.m. to 4:45 p.m. (The office is open as normal during the spring and summer breaks as well as during lunch time.)

【Winter/Summer Break Campus Closure (Mita Campus)】
 ※2018 university summer break period: Will be announced when decided.
 ※2018 university winter break period: Will be announced when decided.

Note: Certificates cannot be issued on Saturdays, Sundays, national holidays, school holiday (January 10), and during the university summer and winter break periods as the office is closed. Certificates  also cannot be issued during system maintenance and when other university events are taking place. These will be announced on our website.
 

▼Certificate Fee and Time Required to Issue Certificates

〈 Certificate Fee 〉

400 yen per copy (for both Japanese and English certificates)

〈 Time Required to Issue Certificates 〉

Certificate of
Graduation
Less than 1 day
Completion
Withdrawal
Transcript of Academic Record
Doctoral Degree Certificate
・2 business days (when applying for the first time)
・Less than 1 day (when re-applying)
Request Form
3 to 5 business days (normally)


▼Acceptable Forms of Identification

Passport, both sides of residence card (alien registration certificate), Japanese Driver's license, certificate of driving record (issued on or after April 1, 2012), Japanese health insurance card. Certificate of residence, employee ID card, and student ID card from another university are not accepted.

If you live overseas, your passport is the only acceptable form of identification.

▼Making a Request through the Online Application System

(1)   Applications and payments for certificates must be made by campus, degree program, or affiliation. If you require certificates from more than one campus, apply separately to each campus, specifying the number of certificates you require each time.
(2)   Certificate fee, postage, and service fee will be charged every time you make an application through the Keio University Application System for Certificates.
(3)   The maximum number of certificates that can be issued per application is 10.
(4)   You will be required to upload a digital copy of your identity document. Please prepare a JPG or PDF file of the document before you proceed with the request. The file size must be 300 KB or less.
(5)   For certificates which are not listed, write the name of the certificate and where it should be submitted to in detail in the “Other” field. (E.g., curator certificate, librarian certificate, request forms [e.g., LSAC: Transcript Request Form; WES: Academic Records Request Form; NY Bar: Form Law School Certificate; etc.])
(6)   Forms such as request forms which are fixed by an organization can be uploaded as PDF files. However, if you need to submit the original document, please send it to us by post and let us know of this in the “Notes” field.
(7)   Only original copies of the certificates will be issued. We will not send copies by fax or e-mail.
(8)   The mailing address must be the address of the applicant, an overseas graduate school, or an overseas organization. You can have your certificates sent to a maximum of 2 addresses per application. However, you cannot specify 2 addresses in Japan.
(9)   Please let us know in the “Notes” field if you require the EMS tracking numbers. We will send you the tracking numbers by e-mail after sending out the certificates.
(10) After completing payment, cancellations and changes to the number of copies required or destination (postage) cannot be made. Please also note that certificate fee, postage (including express mail charges), and service fee will not be refunded under any circumstance. If additional certificates are required, please re-apply. (Postage, service fee, etc., will apply separately.) 
 

▼Making a Request in Person

Those who graduated, completed, or withdrew from their program in or after March 1991 can visit the offices on the other campuses (Hiyoshi, Yagami, Shonan Fujisawa, Shinanomachi, and Shiba-Kyoritsu) to apply for and receive their certificates.
 

  • Fill out an application at Counter No. 1 (certification services) at the Office of Student Services, B1F, South School Building, Mita Campus. (Click here for campus map.)
  • You will need to bring a form of photo identification issued by an official body. (See the section on Acceptable Forms of Identification.)
  • If you wish to receive certificates that cannot be issued on the same day by post, please prepare a return-mail envelope in advance.
  • It is possible to ask a proxy to request a certificate on your behalf. In this case, the proxy will need to present his/her official photo identification, a copy of your official photo identification, and the Letter of Authorization signed by you when making the request.

▼Making a Request by Mail from within Japan

  • Any requests made by telephone, fax, or e-mail will not be accepted.
  • It is possible to ask a proxy to request a certificate on your behalf. In this case, the proxy will need to send a copy of his/her official photo identification, a copy of your official photo identification, and the Letter of Authorization signed by you when making the request. (See the section on Acceptable Forms of Identification.)
  • If you did not graduate from Mita Campus, please apply to the campus you graduated from. 
  • Certificates will not be issued if the application and/or documents contain errors or are incomplete. If we cannot get in touch with you for three months from the day we receive the documents, all documents will be returned.
  • Only originals of the certificates will be issued. We will not send you a copy by fax or e-mail.
  • Be sure to send the following.


 

1. A copy of your official photo identification

See the section on Acceptable Forms of Identification.
The copy must be a clear, full size copy.

2. Application form

Download the following application form and fill it out. If you have trouble downloading the form, please prepare a document that clearly states the following.
(a) Your name in English (If you require Japanese certificates, we also need your name in kanji or katakana.) 
(b) Gender  
(c) Date of birth  
(d) Affiliation (faculty or graduate school, department, major, class)  
(e) Student ID number (Leave blank if unknown.)
(f)  Month and year of graduation, completion, or withdrawal
(g) Type of certificate (English or Japanese) and number of copies required  
(h) Whether the certificates should be sealed in envelopes and how (If necessary, give detailed instructions, e.g., which certificates should be placed in which envelope, how many certificates should be placed in each envelope.) 
      Note: Be sure you check with the persons you need to submit the certificates to before applying. We will not be able to seal certificates in envelopes once they have been sent to you.
(i)  Your contact details (home address, telephone number, and daytime contact details [mobile number, e-mail address, etc.])

3. Certificate fee

  • 400 yen per copy.
  • We only accept money orders (郵便定額小為替, yūbin teigaku kogawase issued at any post office in Japan) or cash (Japanese yen only).
  • Do not fill out the Recipient (指定受取人) and Address and Name (おところ・おなまえ) fields on the money order. We may not be able to process it for payment if you fill out these fields. Please also note that we will not be able to accept money orders that were not issued in the past six months.
  • If you wish to send cash, please send it by registered mail. Money should not be sent by ordinary mail as this may lead to problems such as damage to envelopes containing coins.  
  • We will not accept stamps as a form of payment.

4. A return-mail envelope (We will not send the certificates to an “in care of” address.)

  • We will only send the certificates by post (standard mail). We will not send them by registered mail or courier.
  • All certificates are A4 in size.
  • Envelope sizes to send certificates
➢  Regular envelope (“nagagata 3” size [120 mm × 235 mm], standard size envelope): certificates folded twice 
➢  Large envelope for A4 size documents (“kakugata 2” size [240 mm × 332 mm], nonstandard size envelope): certificates are not folded 
➢  Large envelope for B5 size documents (“kakugata 3” size [216 mm × 277 mm]; nonstandard size envelope): certificates sealed in envelopes 
  • English certificates may consist of two pages so postage may differ.
  • Estimate of postage (domestic)
➢  If you place the stamps in the envelope instead of affixing them to the envelopes, we will return the surplus.

Number of Copies

Unsealed

Sealed

Regular
 Envelope

Large Envelope
(kakugata 2” size)  

Large Envelope
(kakugata 3” size) 

1 82 yen 120 yen 120 yen
2
3 140 yen
4 92 yen
5
6
7 140 yen 205 yen
8
9
10

5. Where to submit

General Affairs and Inquiries Group (certification services)
Office of Student Services
Keio University
2-15-45 Mita, Minato-ku, Tokyo 108-8345

▼Letter of Authorization (When Making a Request by Proxy)

  • The letter must clearly indicate the principal authorizing the proxy to make a request for and receive certificates on his/her behalf.
  • Click here for a sample Letter of Authorization. If you have trouble downloading the file, please prepare a document that clearly states the following.
1.   Date
2.   Name (and seal or signature), date of birth, address, daytime contact number, and e-mail address of the principal
3.   Name, date of birth, address, daytime contact number, and e-mail address of the proxy
  • If the principal is living overseas,
-     a copy of his/her passport photo page must be submitted.
-     the principal's signature on the Letter of Authorization must be the same as that on his/her passport.

▼Procedures to Change Name

Please note that this procedure is separate from the procedure to change your name at the Office of Alumni Affairs.

Please submit the following documents. The procedure will be completed immediately after we receive the documents, and certificates will be issued in your current name. You must complete the same procedures to change your name back to your original name.

1. Certificate of Individual Record (koseki kojinjiko shomeisho [koseki shohon]) issued within the past 3 months
Write the faculty or graduate school you graduated from, your department, major, class, student ID number (if you remember), year of graduation, current name in English and in kanji or katakana, date of birth, current address, telephone number, and place of employment in the blank space of the certificate.
If you are applying online, please upload an image of your certificate.


2. Identity document with your current name
If you are applying in person, please bring the original with you.
If you are applying by mail, please send a copy of your identity document.
If you are applying online, please upload an image of your identity document.
 

After you complete the procedures with the Office of Student Services, we will notify the Office of Alumni Affairs of the changes. If this is unnecessary, please let us know.


 

▼FAQ

Q1: What kind of information is on a Transcript of Academic Record?
A1: A Transcript of Academic Record contains your name, date of birth, faculty/department/major, date of admission, date of graduation, degree received, courses taken, the academic year you earned credits (not your year level), number of credits, and grade.

Q2: Is it possible to get my GPA certified?
A2: The GPA system was not used at Keio University for students admitted before the 2016 academic year. Therefore the GPA cannot be provided to those students as an official score. For graduates of the Law school, the GPA will be shown in their Transcript of Academic Record, regardless of the year of admission to the university.

Q3: Is it possible to have my class ranking certified?
A3: Keio University does not officially rank its students so this cannot be provided. “Class ranking is not available at Keio University” will be written on the Transcript of Academic Record.

Q4: Is it possible to have the Grading System certified?
A4: The Grading System is indicated on the reverse side of the Transcript of Academic Record.

Q5: I need to send my certificates directly to the overseas graduate school I am applying for. Can Keio University directly send the certificates to the overseas institution?
A5: Yes, it is possible as long as we are able to confirm that the certificates need to be sent directly from Keio University to the overseas institution. Please see here for the necessary documentation.

Q6: Can I find out the date of admission to and graduation from the undergraduate program?
A6: It differs by academic year. Please see below and obtain a Certificate of Graduation as necessary.
[Date of Admission]
 April ⇒ 1st
 September ⇒ 22nd
   *If you enrolled in 2000, the date of admission is “September 26, 2000”.
 
[Date of Graduation]
  March    ・From March 1948 to 1990 ⇒ 31st 
                ・From March 1991 to 2010 ⇒ 23rd
                ・From March 2011 ⇒ 10th
  September  ・Before September 2009 ⇒ 21st 
                           *If you graduated in 2000, date of graduation is “September 25, 2000”.  
                       ・After September 2010 ⇒ 5th

 
Q7: How can I confirm degree title?
A7: Please see below by programs. The degree title is written on the Certificate of Graduation and Transcript of Academic Record.
Master’s
Doctoral

▼Contact Information

If you have any questions, please contact us.
 
General Affairs and Inquiries Group (certification services)
Office of Student Services
Keio University
Tel: +81-3-5427-1549
E-mail: certification@info.keio.ac.jp